Cosmetics firms must update their methods for the production and management of labelling artwork if they want to scale quickly and enter emerging markets.

Chemical companies which continue to dismiss product packaging and labelling as a mundane administrative detail, or decorative frill that can be handed off to a design and printing agency or lowly basement team without a second thought, are playing an increasingly dangerous game.  That’s not only in regulator terms (though requirements have never been so stringent), but also because of the constraints this places on a business as it positions itself for new growth.  As 2014 finds its stride, many chemical companies will have both of these challenges as the top of their agendas.

Extract from an article authored by Kallik’s Neil Gleghorn and published in April 2014.  Full article posted here with the kind permission of Chemical Watch

Read the article here – Chemical Watch Kallik article

Neil Gleghorn, CEO of Kallik, will be speaking at the HBA Global Conference in New York, 10-12 June.  The event, whose strapline is ‘Where Beauty Meets Business’, is the only B2B event that provides the top personal care and beauty manufacturers with the entire spectrum of new ingredients, solutions, supplier resources as well as world-class education to help bring new products and innovate concepts to market.

During his talk, Neil will be:

  • examining global labelling requirements in the beauty and personal care industry with an overview of the main elements needed on a compliant label
  • discussing its impact on compliance and product recall, explaining why artwork production is fraught with issues
  • highlighting the labelling challenges outlined in the new European regulation and their likely impact on global operators

For more information about the event, please visit:  or follow: @UBMCanon

Challenges related to new EU labelling regulations for the management and transparency of cosmetic product information can be addressed through a data-centered approach.

They say that the only things you can be certain of in life are death and taxes. Can I qualify that and say, “and regulations.”

That’s especially the case if you work in a global company that deals with consumers. The Food and Drug Administration (FDA) in the U.S., the Medicines and Healthcare Products Regulatory Agency (MHRA) in the U.K., and the European Medicines Agency (EMA) in Europe are all forces that require cosmetics firms to update or extend their labeling. That’s something you simply have to do—there’s no alternative. However as we all know, their requirements change with great frequency as well as vary considerably between different markets.

To read the full article, please visit:

Neil Gleghorn, CEO of labelling specialist Kallik, looks at the new EU cosmetics regulations and associated labelling requirements – and asks the industry whether it is really ready.

It is said that the only things you can be certain of in life are death and taxes. However, I would suggest a third certainty: regulation. Global regulatory bodies, such as the US’s Food and Drug Administration (FDA) and Europe’s EMA (European Medicines Agency), as well as individual regulatory bodies in specific countries, are all forces that require cosmetics firms to uphold the safety of cosmetic and personal care products.

To read the full article, please visit:

by Neil Gleghorn, CEO and Founder, Kallik

Benjamin Franklin once said that the only things you can be absolutely certain of in life are death and taxes. Can I qualify that a little bit and say, ‘and regulation!’ – especially if you work in any kind of global business that deals with consumers.

This is particularly the case, of course, with the cosmetics industry, quite rightly one of best-policed of all sectors, given the fact that it deals with people on such a personal basis. But here’s the thing: while you may pride yourself on how up to date you are, can you hand on heart say you are up to speed with all the recent legislative changes that night impact your business?

Whatever else you are working, on your biggest priority right now is almost certainly the major new EU Regulation (number 1223/2009) that came into force in July 2013. Covering the management and transparency of cosmetics product information, this has big implications for any brand marketing its products in Europe – as it affects how manufacturing and promotional activities are managed and monitored, as well as how information is reported. And although penalties for non-compliance have still to be clarified, there are certain to be implications for any brand that does not get its house in order fairly sharply. (A summary of the new legislation can be found on the Europa web site at

 The ultimate aim is to keep customers safer by allowing easy traceability of individual products and their ingredients, the processes involved in making them and getting them to market, the way they are presented to customers and the quality, consistency and depth of information that is provided to the consumers who buy and use the products. Rule 1223/2009 has also been designed to streamline registration processes so that they are less burdensome administratively, for the various authorities and, in time, for cosmetics companies themselves. This in turn, claims the Commission, will further aid traceability, making it easier to look up the status of particular products, and quickly determine where they came from and who is responsible for them.

Although the vast majority of cosmetics organisations doing business in Europe will be well aware of the new requirements, the reality is that few have so far achieved compliance. Aligning yourself with the regulation is likely to be a substantial task, affecting the way you capture and manage data right across the product lifecycle – for every product you have on the market today, as well as those you plan to launch in future.

An immediate practical implication you may not have thought through yet, for example: all cosmetics companies must now nominate a single responsible person, based in the EU, whose remit is to ensure the compliance of each product with the rules set out in Regulation No 1223/2009.

This is a huge responsibility, covering as it does manufacturing, testing on animals, consumer safety and customer communications. The role also includes ‘Cosmetovigilance’ – the continuous monitoring and recording (or post-marketing surveillance) of all undesirable effects in a health context that could be due to the use of cosmetic products. The single responsible person is furthermore duty-bound to maintain a ‘product information file’ readily accessible to the public authorities, and in a format they can understand. To ensure product traceability, the nominated person therefore must identify the distributors of each product – information which must be kept for a period of three years following the date on which the batch of the cosmetic product was made available to the distributor. Equivalent information must also be recorded for all other touch-points across the supply chain.

Poison control is another of the requirements, which means you (and all your designated representatives) must be vigilant and transparent about the ingredients used in their products, and be able to show that they have abided by restrictions around certain substances. These include some colorants, and substances recognised as carcinogenic, mutagenic or toxic for reproduction (classified as CMR), apart from in exceptional cases. The Regulation also provides for a high level of protection of human health where nanomaterials are used in cosmetic products.

The Rule also has changes for the way you need to conduct your consumer communications and animal testing. It is clearly a sea-change in the way firms in this sector operate.  And it’s becoming evident even this early into the regs settling in that the biggest task facing cosmetics companies as they strive towards compliance, is to do with how they collect and manage information. This must be done centrally, involving the creation of a standard ‘product information file’ (PIF) for each product; each PIF must be readily accessible for a period of 10 years after the last batch of a product was placed on the market; and firms have to submit required information promptly to the requesting authorities through an Internet portal, among other aspects.

Tough – but ultimately helpful?

This isn’t all a one-way street. Though all of these demands appear onerous, not to mention expensive, there will be clear benefits to you, as you will achieve greater transparency in your operations by being able to trace processes and products quickly and efficiently.  And in due course, it is likely the US will move towards harmonisation with the EU and raise its own bar on cosmetics industry transparency, which implies any work done now could pay dividends as other international markets fall in line. (Asian markets are already showing interest in basing their own requirements on the strictures, so this could be an opportunity to make one big set of changes whose application ultimately might be global.)

Nonetheless, getting from where you are likely to be now to where Brussels demands you get will require a lot of work. To do so, one of your first objectives must be to improve relationships and communications between different departments in the company, and with suppliers and distributors. IT systems will play a big role here by helping to organise and automate the way data is collected and managed., it is clear.

The important thing is to take action now. Big global brands such as L’Oreal started their projects several years ago so any organisation that has yet to take the first steps will have a lot of catching up to do. Whatever penalties are or aren’t introduced, non-compliance inevitably means risk – risk of product recall, brand impact and, ultimately, cost. And it will take more than a cosmetic cover-up to counter that kind of damage.

The bottom line is that in a globalised market, labelling requirements also vary considerably between different markets and different regulatory regimes. The question you need to not just ask, but get answered: Will such requirements impact you?

And are you sure?

by Ashley Goldie, Sales and Marketing Director, Kallik

How do you drive as much cost out of your artwork change process as possible?

Maybe you don’t need to – as this isn’t that big an issue for you.

That could be true – but it’s more likely you’re just not aware of the size of your issue, especially if you’re in the cosmetics sector.

For example, in 2007 an independent third party called Risk & Policy Analysts Ltd published analysis that showed a requirement to change labeling necessitated junking and/or changing hundreds of artworks, the destruction of the now outdated packaging and some equipment to be written off – at a cost of at least two million euros.

Or take the case of a large global manufacturer of consumer products with a turnover in the billions. When you’re that size, you’ll have multiple prime manufacturing and contract manufacturing sites making product across multiple markets. When compliance around labelling suddenly changed, it ended up facing over 1,000 changes to its artwork – at a cost of over 2 million euros again. We know of another case where a fraction of that many changes, only 200 this time, obliged another brand to fork out a million euros for new artwork.

The reality is that artwork changes are costly, complex and often come at you when you least expect them.

And while you may have flagged up legislative changes or regulations coming into effect in good time, in the real world things don’t always go smoothly; politicians change their mind, implementation gets bogged down and guidance comes through slowly – all of which adds up to admin, planning and scheduling hassles.

No wonder the majority of the organisations we talk to find artwork change a genuine challenge.

But there’s good news. We’re running a special educational event in early November that just might give you some useful pointers on how to get a better handle on this slippery process.

On November 5th we’re hosting a special webinar about recent changes to regulation in the cosmetics industry and how they’re likely to affect you.

We’re going to look at typical current artwork and labelling practices, outline why the artwork production process is fraught with issues and how to best address the new labelling challenges that are coming out for companies in the field.

Please head over here to register for your FREE place – and find out where to start driving cost out of your artwork change process.

We’re sure you’ll find it useful and informative!

Thanks and see you on the 5th.


Tamworth, UK – October 23rd , 2013 – Kallik has today announced the next event in its webinar series. ‘The New Cosmetics Regulation’ 3 Key Challenges to Getting Labelling Right’ to be run on November 5th at 1PM GMT.

Industry regulations, audit pressures and operating across global markets are just some of the influences that have increased complexities around product labelling. Cosmetics and chemicals companies are faced with growing consistency and compliance challenges – challenges that are set to increase as each new regulation takes hold.

This 30-minute webinar, presented by Kallik’s Ashley Goldie,  will take a look at typical current artwork and labelling practices, outline why the artwork production process is fraught with issues and discuss how to address the new labelling challenges highlighted in the Cosmetic regulation.

Hot on the heels of last week’s Cosmetic Compliance Summit in London, Kallik invites cosmetics and chemical companies to register today for this new and very timely webinar.

Tamworth, UK – October 9th – Labelling content management and artwork generation specialists Kallik today announced that CEO Neil Gleghorn will deliver a presentation entitled ‘Getting Product Labelling Right’ at next week’s Cosmetic Compliance Summit in London.

Neil’s presentation at 2:40 on Day 1 of the two-day conference will take a look at the industry regulations and pressures that are contributing to the increased complexities around product labelling. Cosmetics and chemicals companies are faced with growing consistency and compliance challenges – challenges that are set to increase as each new regulation takes hold

Neil’s talk will: –

  • Take a look at typical current artwork and labelling practices
  • Explain why the artwork production is fraught with issues
  • Highlight the labelling challenges outlined in the new regulation
  • Discuss how a data-driven approach can be applied to address labelling content management and artwork generation (including integrating Quality Inspection)

We look forward to seeing you there.