Artwork plays a critical role in industries such as pharmaceuticals, food and beverage, and consumer goods. From ingredients to warning labels, artwork ensures that products stand out, meet brand guidelines, and comply with regulatory requirements. 

However, managing artwork approval manually can be a daunting task, especially when dealing with complex regulations and multiple stakeholders.

Artwork approval software offers a solution to these challenges. It simplifies the review and approval process, ensuring that businesses can operate more efficiently and error-free. 

Below we explore the key benefits of artwork approval software to help you make the case for adopting it for your business. 
 

The benefits of artwork approval software

Streamlined workflow and faster approvals

Artwork approval software accelerates the approval process by automating workflows. Features like automated task assignments, real-time notifications, and digital collaboration tools ensure smooth operations.

Manual processes, such as navigating endless email threads or resolving version confusion, often create bottlenecks. Software removes these hurdles, resulting in faster approvals. For example, businesses using artwork approval software have seen significant reductions in approval times, allowing them to bring products to market quicker.
 

Improved accuracy and reduced errors

One of the biggest risks in manual artwork approval is human error, such as using outdated files or making incorrect approvals. Artwork approval software combats this with features like version control and change tracking.

Digital annotations and comments further enhance accuracy by providing clarity, reducing misunderstandings, and ensuring that only the latest, approved versions are sent to production.
 

Enhanced collaboration across teams and stakeholders

Effective collaboration is essential for seamless artwork approval. Artwork software facilitates collaboration between design teams, regulatory departments, and marketing teams, enabling simultaneous reviews and approvals regardless of location. All feedback and approvals are recorded in one place.

There are a number of benefits of having a centralized platform for all feedback and approvals, such as:

1. Improved Transparency

All feedback, decisions, and approvals are visible to every stakeholder, fostering clarity and reducing misunderstandings. Teams always know the current status of the project.

2. Enhanced Traceability

The platform provides a complete audit trail, making it easy to track who suggested or approved specific changes. This is critical for accountability and compliance purposes.

3. Error Reduction

A single source of truth ensures that outdated or incorrect versions are not mistakenly implemented. Version control and clear records minimize costly errors.

4. Increased Efficiency

By eliminating scattered communication (e.g., emails or spreadsheets) and automating workflows, the platform accelerates the approval process and reduces bottlenecks.

5. Compliance and Audit Readiness

Centralized records help businesses meet legal and regulatory standards with ease. Audit trails simplify the process of demonstrating compliance to regulatory bodies.

Having a centralized platform where all feedback and approvals are recorded ensures that nothing is missed, making teamwork more efficient and transparent.
 

Compliance with industry regulations

Compliance with regulatory standards is non-negotiable in industries like pharmaceuticals and food and beverages, but not always straightforward to keep on top of when it comes to approval processes. 

As Chief Technology Officer at Kallik, Arjun Khanna, says: 

“With several new regulations, such as the HFSS (High in Fat, Sugar, or Salt) rules and the Windsor Framework coming into force this year, it’s more important than ever to strengthen your approvals process to stay ahead of increasing complexities. The most reliable safeguard is automated technology – leveraging technology to carry out tasks more efficiently with minimal need for human involvement.”

Artwork approval software ensures adherence to complex regulations such as FDA and EU requirements.

Artwork management software ensures compliance with labeling requirements, quality standards, and brand guidelines through powerful features. Version control tracks changes, compares artwork iterations, and ensures only up-to-date assets are used. Automated compliance checks flag potential violations, such as copyright issues or missing allergen information. This reduces the risk of costly fines or recalls.

Collaboration tools streamline reviews with real-time annotations and notifications, improving communication. Centralized repositories, audit trails, and custom rules engines organize files, maintain compliance records, and validate data automatically. Advanced features like AI-powered proofing and reporting tools further enhance accuracy and efficiency, helping businesses meet regulatory demands seamlessly.
 

Cost and time savings

By automating manual tasks and reducing unnecessary revisions, artwork approval software saves businesses both time and money. Efficient workflows eliminate delays, while fewer errors mean lower reprinting costs and improved bottom lines.

Further, avoiding compliance-related penalties and recalls can save significant financial resources. Especially since, according to the FDA, labelling and packaging errors account for a significant share of product recalls. 
 

Traceability and audit trails

Artwork approval software provides full traceability of the approval process. Audit trails document every feedback, revision, and approval, offering complete transparency. This is invaluable for both internal and external audits, ensuring businesses can demonstrate compliance and accountability.
 

Scalability and future-proofing

As companies grow, their artwork approval needs often become more complex. Artwork approval software is built to scale, handling increased volumes of artwork and adapting to evolving regulatory environments.

Integration capabilities with other enterprise systems, such as product information management (PIM) or digital asset management (DAM) tools, ensure the software remains a vital part of the business infrastructure.
 

Manage artwork approvals with Kallik

Kallik offers industry-leading artwork management software that caters to the needs of packaging companies, manufacturers, and marketing teams. The software ensures that all artwork is reviewed accurately and approved quickly, keeping projects on track.

Users of our artwork approval software typically include:

• Packaging companies who require precise designs and compliance.
• Manufacturing teams managing production artwork.
• Marketing teams who ensure brand consistency.
• Regulatory departments who ensure adherence to industry standards.

Discover how Kallik can transform your artwork management process. Explore our artwork management software solution or schedule a demo today.